Workspace Manager's Meeting Room Booking system has been developed specifically to book and manage meeting rooms, conference rooms, events spaces, exhibitions, presentation facilities and classrooms.
Workspace Manager Scheduling and Resource Management software can handle the most complex booking procedures, work-flow and unique booking rules often associated with resources such as event/ exhibition spaces and presentation facilities. Recurring and Multi Resource bookings may be created with just a few mouse clicks.
Meeting rooms may be searched for, using either a calendar or graphical floor plan view, and based on specific requirements such as seating capacity, or the availability of audio visual equipment. The Meeting Room Booking System allows specific rooms to be made available for Self Book or as a Managed Service and is accessible via the internet and intranet, mobile device, touch screen kiosks, and Microsoft Outlook®.
No-show management is key to improving meeting room utilisation in all organisations. Workspace Manager can be configured to automatically release rooms where the attendees have not checked in, allowing other users to book the room instantly. Workspace Manager can send reminders by email or SMS text message, and allows late-running attendees and hosts to retain their booking.
Interactive digital display screens positioned outside the meeting room, show real time meeting information, or the availability of a room. This ensures any vacant room can be booked immediately.
Key Features:
- Self serve, or facilities team managed environment. Ideal for booking meeting rooms, conference rooms, events spaces, exhibitions, presentation facilities and classrooms.
- Multi resource booking facility including projectors, video conferencing facilities, audio visual equipment and refreshments.
- Appointments and meetings can be reserved using a calendar or floor plan view.
- Seamless resource scheduling and appointment booking using the Microsoft Outlook® plug-in.
- Rooms and resources can be booked and managed via the internet or intranet, mobile device, touch screen kiosks, or within MS Outlook.
- Integral work-flow ensures attendees are invited to the meeting and notified of any changes. All services providers are notified of requested facilities.
- Highly customisable interface.
- Scalable to suit small and large organisations.
- Integrated with Digital Room Display Screens showing room occupancy status and meeting information.
- Comprehensive and adaptable reporting facility using Crystal Reports.
Find out how Workspace Manager can benefit your organisation by signing up for a free trial or call the BusinessSolve sales team on 020 8328 9460 for more information.